Heatherwold Stud Limited ( ‘Heatherwold Stud Limited’, ‘Heatherwold Stud’, ‘Heatherwold’, ‘us’ or ‘we’), is committed to protecting and respecting the privacy of individuals’ data. This policy (together with our terms and conditions) sets out the basis on which any personal data we collect from you, or from any other sources but about you, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

For the purposes of data protection laws in the UK, the data controller/processor is Heatherwold Stud, whose registered office is Heatherwold Stud Limited, Ox Drove, Burghclere, Newbury RG20 9DU. We are registered as a data controller with the Information Commissioner’s Office under number: ZA429631.

Basis for processing personal data: The paragraphs in this section explain how and why we process your personal data, as well as the legal basis on which we carry out this processing.

To enter into and perform Contracts: where Heatherwold enters into boarding stud agreements or other contractual arrangements, there is a need to process and retain contact data which may include personal data (including name, address, e-mail address, telephone number.)

Heatherwold communicates individually with its employees about personal data held, necessary to continuing their employment. Details of data held, Heatherwold’s privacy policy and the employee’s rights under GDPR legislation are explained and set out in a letter which is signed by both parties.

Consent: Heatherwold maintains a list of contacts for the purposes of distributing press releases, event invitations and marketing. In such cases the legal basis on which we process personal data is consent. You are not under any legal obligation to provide us with personal data for marketing purposes, and you can withdraw your consent to your personal data being processed at any time (see below). If you do choose to withdraw your consent, this will not mean that our processing of your personal data before you withdrew your consent was unlawful.

Uses made of the information, sharing your details with third parties: data processed and held by Heatherwold will be used for the purposes mentioned above. Unless legally obliged to do so, we will not share your details with a third party, save with your express permission.

Where we store personal data: all information you provide to Heatherwold is stored securely within Heatherwold offices and on our computer system.

Period of storage: we will normally store data for seven years from when last used.

Use of ‘cookies’: cookies are small data files that seek permission to be placed on your computer by most websites that you visit. The cookie captures no personally identifying information. Cookies can be used to provide certain features during your visit to the website, and are used by Heatherwold’s website for the purposes of tracking visitor data.

You can set your browser to warn you when a placement of a cookie is requested and decide whether or not to accept it. By rejecting a cookie some of the features available on the site may not function properly.

Your Rights under Data Protection Laws:

Right to data portability: you may request a copy of the data held by Heatherwold relating to you; you have the right to receive your personal data in structured, standard machine readable format and the right to ask for the transfer of your data electronically to another party.

Right to erasure: You have the right to require that we erase your personal data which we are processing where at least one of the following grounds applies:

  • the processing is no longer necessary in relation to the purposes for which your personal data were collected or otherwise processed;
  • our processing of your personal data is based on your consent and you have subsequently withdrawn your consent and there is no other legal ground we can use to process your personal data;
  • you object to the processing and we have no overriding legitimate interest for our processing;
  • the personal data have been unlawfully processed; and the erasure is required for compliance with a law to which we are subject.

Exercising your rights: You can exercise your rights by contacting us at… We undertake to follow up any requests within thirty days. Where relevant, you can follow the unsubscribe link in any marketing communication you receive from us.

You retain the right at all times to lodge a complaint about our management of your personal data with the Information Commissioner’s Office at

Changes to our Privacy Policy: Any changes we make to our privacy policy in the future will be posted on the Heatherwold website (

Contact: Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to or addressed to The Stud Secretary, Heatherwold Stud, Ox Drove, Burghclere, Nr Newbury Berkshire RG20 9DU.

This privacy policy was last updated on 21st June 2018.